How to Keep Your Office Clean & tidy Round the Clock

Routine office cleaning is not enough, you need a strong system in place to ensure your office stays spotless throughout the day. Hiring an office cleaning company like Clean Group office cleaning company is a good place to start.

As your office employees work on their desks, minding their own business and caring little about what goes around them, it is your responsibility to make sure that their desks as well as all other areas in the office remain spotless round the clock. This is where CLEANA office cleaning comes in, providing efficient & affordable office cleaning services to businesses in Sydney.

You might be doing everything right, getting your place cleaned weekly or daily, by having the best cleaners on the payroll. But, guess what? It might still not be enough. While the cleaners will clean the floors and toilets once a day or so, you still need to take care of other areas of the office. Because employees and your office visitors will be using the office throughout the day, the floors and other areas will get dirty again and again, and you need to maintain your office spotless all day. Wondering how that works? Well, we have some ideas that can help you keep your workplace clean and well-maintained at all times. Here you go.

1. Get your workers to keep their desks clean and tidy

To start with, make sure that your workers know that they are responsible to keep their desks clean and tidy throughout the day. If they are eating at the desk, they should also clean it up immediately after to not let residues build up and invite germs to breed.

The best your cleaners can do is to clean all the desks around the office once every morning as a part of routine cleaning. But guess what, your office desks will get dirty again and again over the day and will, therefore, need to be maintained all day. This is something only your employees can do. So, ask your workers to keep their respective desks spotless at all times.

2. Get your cleaners to do more than just routine cleaning

While most businesses hire office cleaners only for routine or daily cleaning, it is not enough. You may need cleaners multiple times during the day. Toilets and other heavy-use areas need frequent cleaning. If someone spills a drink on their desk, you need cleaners to clean it immediately. So, make sure that you have at least one or two cleaners for taking care of such small cleaning duties during the day.

3. Have a checklist of cleaning tasks

Do you know what's the best way to keep your offices clean all day long? To have a cleaning checklist. It’s nothing but a list of all the cleaning tasks that need to be done in a day. Besides routine cleaning tasks, you may want to add a list of smaller tasks that take less time but are equally necessary, such as cleaning occasional spills, emptying garbage cans and cleaning toilets.

4. Schedule routine cleaning early in the morning or after office hours

To make sure that cleaning does not interfere with your regular office work or hamper employees' productivity, schedule routine cleaning of your offices either early in the morning before work hours or in the evening after office hours. In the meantime or during office hours, manage the extra cleaning work such that it does not affect employees' work or attract their attention. In other words, train your cleaners to be discreet or use professional office cleaners who are trained to work without making a lot of noise.

5. Plan for monthly or weekly office cleaning

Other than routine cleaning and daily office cleaning, you should also plan for deep office cleaning, which is recommended to be done once every week or month depending on how busy your place is. Deep cleaning every once in a while will help keep your office in pristine condition and ensure the cleaning of places that are otherwise missed in a routine job, such as vents, top of cupboards, under the furniture, external windows, and carpet deep cleaning.

6. Disinfect, Disinfect & Disinfect

Make sure that all frequently-touched areas and objects around the office are disinfected multiple times during the day. These include doors, handles, door knobs, lift buttons, handrails, arm-rests, phone receivers, keyboards, switchboards, water taps, toilets, water dispensers, kitchen slabs, counters, desks, and others. Place hand sanitising stations across the property and get your workers to keep their hands clean and sanitised at all times.

7. Use covered garbage cans and keep them accessible to all employees

Make sure that all employees in the office have access to garbage bins and are using them instead of littering around the property or cluttering their desks. To make sure that people use trash cans, impose a penalty on everyone who is seen littering anywhere in the office.

8. Have a designated eating area or dining room in the office

Make it a rule to not allow employees to eat anything at their desks. Eating at the desk is a major cause of dirty and germ-ridden workspaces. Instead, make sure that the employees only eat in a designated area or room meant for the purpose. Also, make arrangements such that the dining area is cleaned after every use and multiple times during the day.

9. Make sure that the office space is cleaned before beginner work each day

A clean office is crucial for the safety and well-being of your workers and might also help increase productivity. Your staff will love it when they enter the office to see it clean and sparkling in the morning and that can just be the thing to boost their mood and performance.

10. Use email to send cleaning reminders to your staff and employees

Use email and other technology applications to maintain proper communication with your employees and cleaners. For instance, you can coordinate with cleaners over skype or WhatsApp about the progress of a cleaning job or help with any issue they might be facing. Use email to send reminders to your employees to take their stuff out from the fridge before its cleaning schedule comes up. And so on.

11. Conduct cleaning surveys

If you run a physical business, a store, hospital, restaurant or a gym, do conduct regular surveys to keep a track of what your employees think about cleanliness in your space, do they feel the necessity for more frequent or deep cleaning routines, ideas for improvement, and so on. At the same time, ask your employees about their cleaning views and the things or areas that cleaners might be missing.

12. Get employees to clean after office parties

Why does office cleaning have to be a cleaner-only thing? Let your employees know that they are equally responsible to keep their desks and work areas clean and tidy. Encourage them to clean after themselves, especially after parties and office events. If they are the ones making a mess, it is them who should be cleaning the mess. Make it teamwork or a project that they should complete as a team.

13. Set an example by maintaining cleanliness in your own office or workstation

As the owner or CEO of your company, you must be the role model for many employees, i.e. they follow in your footsteps because they want to become like you. This also means that you can inspire them by your words and by your deeds. If your own office is always clean and tidy and your employees see you actively participating in cleaning activities, there is no better way to motivate them to adopt cleanliness in their routines.

14. Make office cleaning fun

Once you find the fun in cleaning, it’s no longer a job but a game that everyone wants to play. To excite your workers about cleanliness in the workplace, there are several things you can try, including putting up a basketball hoop above trash cans. If you do this, make sure to check that the outcome is positive rather than the trash ending up everywhere but in the trash can.

Other than that, you can try setting up a reward system for cleaning, where the person is rewarded every time they pick up trash from the floor and put it in a trash can. Alternatively, you can assign points for different cleaning tasks and reward employees at the end of every month based on their accumulated points. The reward can be anything from an extra day of pay, a gift card or an online course. Another thing that has been found fruitful in boosting office cleaning efforts is the practice of using motivational quotes and memes to inspire employees to keep the premises clean. You can easily find on the internet memes about using trash cans, cleaning office desks, saving water, etc., print them and hang them around employees’ workstations.

15. Hire a professional office cleaning company

And of course, one of the easiest and most definite ways of maintaining round-the-clock cleanliness in your office is to hire a professional cleaning company. Professional cleaners can help you with your routine office cleaning needs as well as take care of all other kinds of cleaning needs that may arise during the day. A dedicated cleaner or team can clean your offices before, during or after hours per your requirements. The best benefit is that you get satisfactory cleaning results without fail and absolutely no compromise on quality, especially when you hire a reputable cleaning agency like CLEANA.

We have been in the cleaning business for more than two decades and understand the cleaning requirements of every type of office in Sydney, which is why our tailored office cleaning services are preferred and used by offices all over Sydney. Contact us for a free quote.